Zacks Little Lena - AQHA Cutting Stallion
 
   


MCHA DIRECTOR’S MEETING MINUTES
April 9, 2010 at Billings, Montana
Super Barn

Meeting called to order at 6:00 pm at the Billings Super Barn by president, Theresa Nelson. Directors present were Bambi Gress, Will Nuttall, Tom Campbell, and Michelle Van Dyke.  Director Cody Lee was available by phone if needed.  Also present were National director John L. Dublin, Marketing & PR Advocate Molly Taylor, and Secretary/Treasurer Kelly Heiken.  Minutes from the April 2 meeting were reviewed.  There are 2 items needing correction. 

Old or Unfinished Business:

Twin Bridges Cutting – Theresa gave an update of the status of the Twin Bridges Cutting.  Betty Lou Weeding has agreed to run the practice pen.  Discussion followed as to how many panels will need to be ordered.  Tom Campbell and Will Nuttall plan to go on Monday, April 12, to Twin Bridges to review what is needed.  Michelle Van Dyke reported she is working on a letter to send to local business to recruit sponsors.  It was discussed what could be done to give recognition to these sponsors.  Molly Taylor will work on a possible PowerPoint for this show with the sponsor’s names on it.  Putting the sponsor’s names on the web-site as recognition was also mentioned.  Molly also discussed she could send out a teaser 3 weeks before the show, and then again 1 week before the show using Facebook.  Molly and Michelle will work together to create a flyer.    

Circuit Awards for the Twin Bridges show was discussed.  Some of the ideas were to have everyone’s name that got a 60 put in a pot for an award or some other type of recognition.  Some of the award suggestions were horse sheets, headstalls, horse boots, or feedbags.  These are items that could be produced for around $20.  It was asked for any available help for this show, to come on Wednesday night and plan on a full day helping prepare on Thursday and Friday before the show.

Will Nuttall reported on the status of the June MCHA show.  The location at Roundup will not work.  This show would have been a good deal, however, the producer was not ready for this year.  Between Will Nuttall and Theresa Nelson all show producers have been contacted in regards to picking up this show.  As of this time, the only producer who was interested in taking on this show was the Double D Creek Ranch.  There was much discussion that all of the state producers have been contacted and do we want to continue with a June MCHA show. 

It was decided to continue with plans for a June 12-13, 2010 show at the Double D Creek Ranch in Columbus, spotlighting it as the MCHA Summer Sizzler Show.  This show will not be co-produced, and will include a special $1500 Novice Spectacular Event.  This class will be a 2 day event with a reduced rate and some type of award to the circuit winner. 

The Ogden program add was reviewed and discussed the addition of the aged event information.

The letter to the NCHA was reviewed.  John L. Dublin stated the facts of the request of a new affiliate in the State.  He has spoken with several of the directors in Region 1 to get their option.  The NCHA will be making its decision on this matter on April 16. 

New Business:

The directors voted on two names to submit for the Montana National directors to be returned to the NCHA.

There being no other new business Tom Campbell made a motions to adjourn the meeting, seconded by Will Nuttall, the meeting was adjourned at 6:50pm, the next meeting was not scheduled at this time. 


MCHA DIRECTOR’S MEETING MINUTES
April 2, 2010 at Columbus, Montana

Meeting called to order at 6:10 pm at Double D Creek Arena by president, Theresa Nelson. Other directors present were Bambi Gress, Suzanne Nellen, Will Nuttall, Tom Campbell, Michelle Van Dyke, Dave Weyer, and Mike Willey. Director Cody Lee was available by phone if needed. Minutes were distributed for approval and unanimously approved by as read.

Theresa updated the group on the appointment of Kelly Heiken as Administrative Secretary/Treasurer and an MCHA checking account was set up and approved for Kelly to sign as representative of MCHA. Theresa and Kelly will have authorization from the Board to sign on that account. Theresa announced that she has been in contact with Kelly and that they are reviewing her duties and Shirley Williams will also be working with Kelly through April to make the transition smooth.

Molly Taylor was welcomed as our new Marketing and PR advocate and she brought to the table many good suggestions on ways to help our Association’s image and get some publicity rolling. Molly has already set up a Facebook link and is working to promote our shows and recognize members who excel at shows.

We received an update from Will Nuttall on the Roundup show and it looks like we are going to postpone having a show there until next year. The producer just isn’t ready for this season but will continue to work with him so it will be a quality show for next season. Since this show is not taking place, a motion was made and passed that Will contact the existing show producers in the State to find out if they want to make a proposal to MCHA to fill in on this date. This will still be an MCHA produced show so MCHA directors will need to review all proposals.

The directors discussed having a year end show at the Copper Springs Ranch in Bozeman. Bambi and Suzanne Nellen met with the manager and promotions person and it was suggested that the show committee check the facility out before we commit to anything. Copper Springs Ranch will still be contacted as a sponsor of the Twin Bridges cutting and they will be invited to bring their mobile veterinary unit to that cutting.

A motion was made by Theresa Nelson, and seconded by Will Nuttall that the board will pursue the idea of working with the Copper Springs Ranch in Bozeman to co-produce the MCHA Year End Show. The motion was approved by all members with a unanimous vote.

A motion was made and passed to have Theresa Nelson as president and Molly Taylor as the PR person put together a letter to the NCHA to inform them on our stance regarding a new affiliate being proposed.

Details of the Twin Bridges cutting were discussed and show committee members were going to make a trip to Twin Bridges to determine what needed to be done before the show and how many panels would be required for main cutting pen and practice pen. They would also stop at Copper Springs to assess that facility for future use.

MCHA was short a 15,000 Novice Non-pro Corporate Sponsorship and Michelle Van Dyke agreed to pick up that sponsorship.

Meeting was adjourned at 7:30 and next meeting will be at 6:00 Friday, April 9 at the Billings show.
 


 

MCHA Board Meeting Minutes
March 19, 2010 – Billings, MT

Present: Will Nuttall, Tom Campbell, Suzanne Nellen, Michelle Van Dyke, Theresa Nelson, Bambi Gress, Dave Weyer, Mike Willey

Meeting was called to order by President Theresa Nelson at 7:15 PM at the cutting barn at the Billings Fairgrounds. John L. Dublin was invited to attend to fill the board in on the status of the request of a new affiliate in the State. John stated the facts of the situation and reported that the majority of the NCHA Directors were supporting the MCHA Director’s position that another affiliate would not be advantageous to Montana cutting. The NCHA would have the ultimate decision on whether they would approve another affiliate or not.

A vote was called to approve the minutes of the last director’s meeting and financials as published on the website. All were in favor of approval with the minutes noting that the carryover of the bill for last year’s saddles would be included in the 2010 financials as an actual expense in the 2009 year. Motion passed.
Status of the MCHA license plate was reported on and production according to Todd Wirthlin’s correspondence would be in April.

Youth scholarship update was addressed and Will was going to talk to Kathy Foote to get the latest status. The April cutting in Billings will be one of the designated youth scholarship cuttings and Will and Kathy will get together to decide which other cuttings will be chosen as scholarship cuttings.
Theresa Nelson asked that she be reimbursed $189.00 for the banners that were made for MCHA recognizing our Top 15 NCHA standings qualifiers and the MCHA banner used in the arena at shows. Motion was made by Dave Weyer, seconded by Suzanne Nellen and passed.

Discussion was held regarding details on the Twin Bridges cutting. We unanimously agreed that Theresa should ask Betty Lou Weeding to monitor the practice pen there. Sheila Kirkpatrick will be doing the announcing and Tom Campbell had asked Russ Miller to judge. Theresa will send Russ a contract. PGN stalls in Oregon were contacted for a quote on furnishing portable stalls and they quoted $75/stall with a minimum of 60 stalls to be delivered. There would also be stalls on site which could be leased through the show. We would publish that the portable stalls would be first come first served and that a deposit would be required to reserve.

Cody Lee was the only board member that was not present, due to moving the meeting, and therefore he was called to teleconference for discussion regarding the hiring of a secretary. It was a very close vote and all the candidates that had applied were excellent candidates. After the votes were tallied, Kelly Heiken was appointed as Executive Secretary/Treasurer. Since Kelly will be our Executive Secretary/Treasurer she will be opening a checking account where she will have the authority to act on behalf of MCHA to sign checks on the MCHA bank account along with Theresa Nelson as President. Theresa will review the duties of the secretary with Kelly and Kelly will also be working with Shirley Williams through April.

Molly Taylor would be asked to contribute toward making her a promotional representative for MCHA. In light of the turmoil taking place within the association, it would be good to have a liaison to get some continuity and positive press for the group. Molly had agreed that she would bring to the table some ideas and background that might benefit the association.

Will Nuttall gave an update of the proposed Roundup Cutting. He said that the producer would agree to put $499 in all added money classes at his cost so the association would not be responsible for that cost. Will was going to meet with Toby Dahl to finalize the details before he sent information on to Shaun Pichler for NCHA approval.

A letter from Cindy Stefka was read to the board regarding the returned check policy and it was unanimously agreed that the policy was already addressed on a National level so the MCHA should remove this policy from our site. The NCHA has always had a returned check policy in place and any NCHA approved shows should refer to that policy for questions.

Since Cody did not get to attend the full board meeting, the board members agreed to have an informal gathering on Saturday immediately following the cutting to get input from his area and to basically find out if he wanted any issues addressed. This gathering did take place and Kelley was also welcomed as our new Secretary.

We will have another Board meeting at the Columbus show at 6:00 pm on Friday, April 2, 2010. Motion was made by Bambi Gress to adjourn and seconded by Suzanne Nellen.

Click here to view the January 23, 2010 Director's Meeting Minutes


 

MINUTES OF MCHA GENERAL MEMBERSHIP MEETING
Held at Trades and Industry Building
Montana ExpoPark
Great Falls, Montana
October 4, 2009

The MCHA General Membership meeting was called to order by President, Todd Wirthlin at 9:02 a.m. on October 4, 2009 at the Trades and Industry Building at the Montana ExpoPark at Great Falls, Montana. There were 34 members present.

Todd Wirthlin thanked all involved in organizing and attending the year-end show, auction, banquet and activities. It was stated that Montana ExpoPark was a good venue to hold the year-end show and activities.

The minutes from the General Membership Meeting of June 6, 2009, were distributed and read. The financial statement dated October 1, 2009, with a balance of $34,039.26 was distributed and read. Note that four saddles and some year-end awards still need to be paid along with other year-end expenses. Upon a motion by Michelle Van Dyke, seconded by Mike Willey, the minutes and financial statement were unanimously approved.

Reports:

NCHA Report: The NCHA Convention was held in Denver, Colorado in June. National Directors John Dublin and Buddy Westphal reported on the convention highlights. They stated it was a great convention and if anyone ever has the chance to attend a convention they should.

Some of the recommendations of the standing committees from the convention include the following. (1) The $10,000 Amateur will be become the $15,000 Amateur and the $20,000 Non Pro will become the $35,000 Non Pro beginning with the 2010 point year. (2) A new Non-Pro/Amateur Review Committee will be established. (3) The schedule for the Super Stakes and Summer Spectacular will be modified so that all Open competition is completed before the Amateur and Non-Pro classes begin. (4) NCHA shall impose stricter penalties for violations of its animal drug rules. (5) Rules for the frequency of shows will be altered. (6) Some changes will be made to Limited Age Events. (7) AQHA/NCHA Affiliate Challenge standings may be determined by points or earnings. No ties for 10th place, they will be broken according to the affiliate's bylaws. Ogden will be the site of the Western Nationals for the next 5 years. (8) New members of standings committees will be appointed with representatives from each region. (9) Judges will be required to sign a Judges' Code of Ethics. Some judges rules were altered including Judges Rule 9 example 6 note - that regardless if the rider's hand is up or down will be inserted. (10) NCHA convention will be held in the Dallas/Fort Worth area every other year, alternating between the western and eastern states in the other years. Hall of Fame inductees' ceremony will be a feature of the Convention. (11) Each affiliate is encouraged to promote youth at their cuttings and work with high school cuttings and jackpot cuttings to gain membership (12) Options were outlined for producing combined NCHA/ AQHA weekend shows.

For more information about the convention, contact Buddy Westphal or John Dublin. They are our Montana representatives and welcome suggestions and comments.

Old Business: There was no Old Business.

New Business:

Eastern/ Western National Championships: There will be more added money at both Eastern and Western National Championships. All members are encouraged to attend Western and, if possible, Eastern championships. Montana has done extremely well at Western National Championships considering how our participation numbers compare to other affiliates. President, Todd Wirthlin, will consider any suggestions, such as the affiliate help pay for stalls, etc. on how to get more people involved competing at Ogden.

Youth Participation at Cutting: Youth class numbers are down. It is thought this is due to many factors one of them being economics. Any suggestions on how to get more youth involved in cutting are welcome. Contact Todd Wirthlin.

Election: President, Todd Wirthlin, thanked Betty Lou Weeding, Becky Darrow, Sara Chamberlin, Audrey O'Keefe and Gayle Weber for conducting the election. Directors elected for two years are Tom Campbell, Bambi Gress, Cody Lee and Suzanne Nellen. President is Theresa Nelson and the new Vice President is Will Nuttall. Youth Director is MacKenzie Banner. It was stated the election results were very close and thanked all those who ran for director and officer positions. Todd also thanked the outgoing board for all of their hard work.

Todd announced there would be a Producer meeting following the General Membership meeting and all are welcome to attend.

Being there was no further business to discuss, John Seymour moved to adjourn the meeting. The motion was seconded by Donald Weeding and unanimously passed. The meeting was adjourned at 9:45 a.m.

Respectfully submitted,


Shirley Williams
Montana CHA Secretary/Treasurer


 

MINUTES OF MCHA PRODUCERS MEETING

An informal meeting with producers and other interested people was held following the General Membership Meeting on October 4, 2009 at the Trades and Industry Building at the Montana ExpoPark at Great Falls.

Todd Wirthlin called the meeting to order and thanked everyone that was in attendance. There were 31 in attendance. He then turned the meeting over to Theresa Nelson, Vice – President –who is in charge of shows, to conduct the meeting.

2009 Show Feedback – Will Nuttall voiced his concern that not many Directors helped set-up for the year-end show. Many people said if help was needed, then it should have been asked for. Many directors and others did a lot of work besides setting up for the show in order to make the year-end cutting, auction, banquet, etc. successful. It was stated Montana ExpoPark was not a "turn-key" facility for a cutting. The readiness of a venue for cutting needs to be addressed in selecting sites for future year-end cuttings.

Producer's Proposed 2010 Show Schedule – Producers were asked about their intended 2010 show schedule. Dave Weyer stated he would probably produce two shows. Bill & Jann Parker sent a letter stating their intent to produce two shows, one in March and one in April. The same amount of added money and fresh cattle would be offered. John Stefka stated he planned to perhaps do three day shows in May, June, July and August but depending on availability of cattle could do some earlier or later.

It was suggested to have fewer shows next year. It was thought if there weren't cuttings every weekend would get more cutters at the cuttings. Suggestions on cuttings in different areas of the state, such as, Lewistown were suggested. It was noted that one producer is working on a producing a cutting in Lewistown.


Discussion was held on three-day shows vs. two-day shows. It was suggested to have shows at fairs but then it takes work to put the cutting on and "sell" it to the fairs.

It was suggested that the membership needs to be educated regarding the costs of putting on a cutting and the fixed expenses. Membership needs to be educated regarding cow costs, video costs, etc.

It was stated that in Montana, currently with the added money at the shows, you can place at a few shows and will be in the National CHA standings.

Discussion was held on how much added money a cutting should offer. Also discussion on lower fees for re-run cattle was held. It was stated often times the way the cattle are handled before entering the show pen determine how they work.

Early MCHA approval for shows is requested so that producers can lease facility, contract cattle, advertise, etc.


All shows producers planning cuttings in the months of January, February, March and April need to submit show dates to the Vice President by November 1 for review and consideration for approval by the existing MCHA Board of Directors.

It was noted Producers do the best they can to produce the best shows.

Donald Weeding moved to adjourn the meeting. Todd Banner seconded the motion, which passed.

Respectfully submitted,


Shirley Williams
Montana CHA Secretary/Treasurer
 


 

To: MCHA Members
Re: Notice of MCHA General Membership Meeting
Place: Montana ExpoPark
Great Falls, Montana
Date: October 4, 2009
Time: 9:00 a.m.

Tentative Agenda:

I. Meeting Called to Order
II. Minutes & Financial Statement
III. Reports
IV. Old or Unfinished Business
1. MCHA License Plates Status
2. Any Other Old Business
V. New Business
1. Election Results
2. Any Other New Business
VI. Meeting Adjourned

Please note – a meeting with show producers to discuss the 2010 cutting schedule
will follow the General Membership meeting. Everyone is welcome to attend.

The year-end show produced by Montana CHA will be at the Montana ExpoPark in Great Falls, Montana, Friday, October 2 and Saturday, October 3 (two separate shows). Entries for the year-end show will close on Tuesday, September 29. Enter on-line at the MCHA website, www.montanacha.com or call Shaun Pichler at 406-780-1030. Note - 100 new "used" portable stalls have been set-up in the Pavilion and the NW Barn (located right next to the Pavilion) for our use.

The awards banquet and auction are scheduled for Saturday, October 3 at the Trades and Industries Building at the Montana ExpoPark in Great Falls. The General Membership Meeting will be at the Montana ExpoPark on Sunday, October 4 beginning at 9 a.m.

Host hotel is the O'Haire Motor Inn, 1st Avenue South & 7th Street South, Great Falls. Rooms are $55.50 plus tax for 1 queen and $62.50 plus tax for 2 Queens. Mention you are with the Montana Cutting Horse Association for the rates. The cut-off date for these room rates is Saturday, September 26. Phone 1-800-332-9819 for reservations.

Auction – Call Audrey O'Keefe at 406-782-4540 or Michelle Morris at 406-273-7667 to list your auction items. The auction is the major fundraiser for the MCHA. Please support it by donating and purchasing items. Auction items will be listed on the website. If you are unable to attend the auction and would like to place a phone bid, contact Audrey or Michelle for details.

Banquet – Saturday, October 3, $30 per person, includes gratuity. A child's menu is available for $10, includes gratuity. Contact Vickie Stewart at 406-961-4059 or Gayle Weber at 406-546-9028 for reservations. Reservations (including children) need to be made by Monday, September 28. We need to notify the cater in advance, so please get your reservation to either Vickie or Gayle. The buffet menu (catered by the O'Haire) includes prime rib or roasted turkey breast (carved by the Chef), fresh salad greens with assorted dressings, roasted red potatoes with fresh rosemary, green beans with toasted almonds and raspberry and white chocolate cheese brulee cheesecake. The no host social hour begins at 7 p.m. with dinner at 8 p.m. Awards and auction to follow. The O'Haire Motor Inn will have a hotel shuttle available to shuttle people to and from the banquet/awards/auction.
The Never Won A Buckle finals will be held Saturday, October 3. Come cheer for all the contestants. The winner receives a saddle donated by MCHA.

We will give away four saddles this year. All the year-end class winners will have a chance to win one saddle in a drawing as has been done in the past. Also this year — one saddle will be awarded in a drawing to contestants entering and showing at the year-end show. The name will be drawn during the awards presentation at the banquet on Saturday, October 3. The winner must be present to win the saddle. Owner and rider names will be entered in the drawing upon entering the year-end show. Must enter both days of year-end show to qualify for the saddle.

Schedule:

Auction – call Audrey O'Keefe at 406-782-4540 or Michelle Morris at 406-273-7667 to list auction items so a list can be placed on the website.

Wednesday, September 23, 2009 – MCHA Election Ballots due to Betty Lou Weeding

Monday, September 28, 2009 – Banquet reservations (including children's reservations) due to
Vickie Stewart at 406-961-4049 or Gayle Weber at 406-546-9028.

Tuesday, September 29, 2009 – Enter year-end show by 10 p.m. Enter on website or call
Shaun Pichler at 406-780-1030.

Friday, October 2, 2009 -- 8:00 a.m. - MCHA cutting at Montana ExpoPark, Great Falls, MT

Saturday, October 3, 2009 –

7:00 a.m. - MCHA cutting at Montana ExpoPark – Great Falls

7:00 p.m. - No-Host Cash Bar at Trade and Industries Building at Montana ExpoPark

8:00 p.m. - Dinner (Prime Rib Buffet). Year-End Awards & Auction following dinner at Montana
ExpoPark. (Must be present at awards banquet to win saddle.)

Sunday, October 4, 2009

9:00 a.m. – General Membership Meeting at Montana ExpoPark. Producer meeting to follow.

This is your show. The more help we have, the more successful it will be. Contact Todd Wirthlin at 406-756-1500 if you can help in any way or wish to sponsor a class. Thank you to everyone who has already offered to help.

Please plan to attend all of these activities and the General Membership Meeting.

Remember your MCHA Ballot needs to be postmarked by September 23. Don't forget, mark and return your ballot to Betty Lou Weeding as soon as possible.

See you in Great Falls!

Sincerely,




Shirley Williams
MCHA Secretary/Treasurer

 


 

MINUTES OF MCHA DIRECTORS MEETING
County Fairgrounds
Big Timber, Montana
July 11, 2009

The Montana CHA Director's meeting was called to order by Vice President, Theresa Nelson on Saturday, July 11, 2009. Present were Theresa Nelson, Shirley Williams, Todd Banner, Karla Camp, Michelle Van Dyke, Donald Weeding, Dave Weyer and Mike Willey. Todd Wirthlin was absent but participated via telephone.

The minutes dated June 4, 2009 and the financial statement dated January 1, 2009 through July 11, 2009 were reviewed and approved.

Old Business:

NWAB Class: Mike Willey reported he talked with Van Greenwell regarding purchasing a saddle for the NWAB finals. Van does not have a price but said it will be more than last year. Last year the saddle cost $750. Mike stated he might have another NWAB sponsor. This should be confirmed soon. Discussion was held on the saddle. Don Weeding moved and Karla Camp seconded the motion to buy the saddle from Van Greenwell providing it does not cost more than $1,000. The motion passed.

Nomination Report: Don Weeding gave the nominations that they have for the MCHA ballot so far. President – Theresa Nelson. Vice President – Michelle Van Dyke & Will Nuttall. The following have agreed to run for Director - Chris Basham, John Beug, Cindy Garoutte, Bambi Gress, Cody Lee, Scott McWatters, Lou Morris, Jann Parker, Shaun Pichler and John Seymour. MacKenzie Banner and Wyatt Nuttall will be placed on the ballot for youth director. Nominations will remain open until July 31.

This year four directors will be elected to the board plus the President and Vice President, which means there will be six new members on the board. Next year three directors will be elected. Discussion was held on "evening" out those being elected so that five would be new to the board one year and four the next year. Discussion was held on appointing a director from the three directors and President leaving the board for a one-year term. Shirley Williams questioned the legality of this, since in the Constitution it states a Director/Officer may not succeed themselves - once having served a two year term a person is not eligible to run for one year. The majority of the board thought an exception could be made. Don Weeding moved that Todd Banner retain his position as a director on the Board for one year. Dave Weyer seconded the motion, which passed. The legality of this appointment will be checked with an attorney.

Year-end Awards - Dave Weyer reported on year-end awards. He stated the collapsible wheel barrel company is out of business. The following awards were suggested first – Tres Rios Buckles, second - silver bit, third - loping headstall, fourth - hair on hide duffel bags, fifth- Lou Morris hoof picks.

Shirley stated MCHA does have $200 worth of Gist gift certificates available and suggested Gist Buckles be purchased but the majority agreed on Tres Rios buckles.

Don Weeding moved and Mike Willey seconded that Dave Weyer order the year-end awards. The motion passed.

Year-end show Option or Banquet only Option– Theresa Nelson reported the Montana Expo Park has submitted a bid for the year-end show. They have proposed having the show October 2 & 3, 2009. The Livestock Pavilion would be used for the cutting. A grant has been received so the facility would be donated. There would be at least 80 new portable stalls available in the Pavilion and in the NW Barn (located next to the Pavilion). Cost per stall is $25, which includes one bag of shavings. The stall fee would be split $10 to MCHA, $10 to Montana Expo and $5 for shavings. The O'Haire Motor Inn would be the host hotel and would also host the banquet/auction/meeting. The dinner would cost $25 per person. Extra sand is available at no charge and grooming equipment will be provided at no additional charge to MCHA. Dave Weyer moved to approve the bid for the year-end show Oct 2 and 3 at Montana Expo Park in Great Falls and the banquet/auction for Oct 3 at O'Haire Motor Inn at Great Falls and the meeting October 4 at O'Haire's. Don Weeding seconded the motion, which passed. Montana Expo Park will be contacted and asked for a contract.

Sapphire September 26 & 27 Show Approval: Theresa reported she emailed the board regarding approval for the Sapphire Event Center cutting September 26 and 27. The Board approved the cutting with the stipulation that this cutting would not get priority for those dates next year.

Custom License Plates for MCHA Revenue: Some Board members were approached by membership and they were concerned about the statement, "Montana Cowhorse", on the proposed custom license plate and design of the plate. Discussion was held. Todd Wirthlin refreshed the group about the origin of the design and that the statement or theme needs to be generic so that the plate will be desired by all Montanans, not just MCHA members. He worked with a graphic artist and tried to incorporate mountains or bluffs on the license plate, but a certain area of the plate is reserved for the numbers and letters and these need to be legible and readable from a distance. The mountain/bluffs had to be "washed out" so much that one could not see them. Several other statements were suggested besides "Montana Cowhorse" for the license plate. Dave Weyer moved to put "Montana, The Ride of Your Life" on the license plate and to try to "tame" the hair on the mane. Mike Willey seconded the motion, which passed. Mike Willey moved and Michelle Van Dyke seconded a motion to use the blue license plate. The motion passed. Todd Wirthlin will proceed with this project.

New Business:

Producers Meeting at Year-End Show: It was suggested to have a producer's meeting after the General Membership meeting at Great Falls to work on goals and expectations for the show schedule for 2010. All producers will be invited to meet with the Board and the general membership will also be able to voice their desires, opinions, etc.

Year-End Show Committees, Auction and Banquet– Committees were formed for the year-end show, banquet/auction. The following people were suggested for committees. Announcer – Betty Lou Weeding or Drew Stewart, Concession – Deb Weyer (if MCHA is allowed to be the food vendor), Judges – Dave Weyer and Todd Wirthlin, Cattle – Todd Banner, Show Secretary – Shaun Pichler and Theresa Nelson will work this out, Practice Pen – Betty Lou Weeding, Video – Three Pines Productions, Cattle Helpers – Don Weeding and Dave Weyer (they said they would donate a portion of their wages back to MCHA), Sponsorships – Todd Banner, Theresa Nelson, Sue Thompson (with Montana Expo Park) and Karla Camp, Auction/Silent auction – Audrey O'Keefe and Michelle Morris, Awards – Dave Weyer (chairman) Karla Camp, Banquet – Deb and Dave Weyer and Karla Camp, Photographer – Laurie Errington or Lorie Davis.

General Membership Meeting: It was decided to hold the General Membership meeting at the O'Haire Motor Inn on Sunday morning, October 4, with the producer/director meeting to follow.

By-Law Change to Set Date for Year-End Show: Discussion was held on proposing a by-law change to reserve the last weekend in September for the Year-end show. It was decided not to make a By-Law change and to leave the selection to the Board as to holding a year-end show and selecting a date.

Most Inspirational Person: Discussion was held on giving an award to an individual that exemplifies good sportsmanship, is an inspiration to other cutters and supportive of all cutters. People were suggested for this award. The board made a selection for the inspirational award and this person will be announced at the awards banquet.

Senior Youth Rookie and Junior Youth Rookie: Youth rookies were discussed. Unanimous selections were made for senior and junior youth rookies and will be announced at the awards banquet.

Date for Next Board Meeting - President, Todd Wirthlin will set the date for the next board meeting as needed.

There being no further business to discuss, Dave Weyer moved to adjourn the meeting. Mike Willey seconded the motion, which passed. Meeting adjourned.

Respectfully submitted,

Shirley Williams
MCHA Secretary/Treasurer

NOTE: After the meeting, Attorney, Suzanne Nellen, was asked for a legal opinion taking into consideration the MCHA Constitution and the current Board appointing an outgoing director (Todd Banner) to a one-year director position for 2010. She stated she feels the Board cannot appoint Todd Banner for a one-year position because he cannot succeed himself.

The following options are open to the Board: (1) Leave as is, electing four directors and President and Vice President this year and three directors the following year or (2) Making an amendment (which would require a membership vote) to allow the Board to appoint one director from the exiting directors for a one year term, or make an amendment change for this year’s only exiting directors to succeed themselves and be put on the ballot.

There is not enough time to have a general membership meeting for a vote before the ballot is sent. Directors were informed of the situation and polled and the consensus is to leave as is, electing four directors and the President and Vice President this year.
 


 

MINUTES OF MCHA GENERAL MEMBERSHIP MEETING
Held at Double D Creek Ranch Arena
Columbus, Montana
June 6, 2009


The MCHA General Membership meeting was called to order by President, Todd Wirthlin at 1:25 p.m. on June 6, 2009, at the Double D Creek Ranch Arena at Columbus, Montana. 35 members were present.
The minutes from the General Membership Meeting of September 28, 2008, and the financial statement dated June 4, 2009, were distributed and reviewed. Upon a motion by Donald Weeding, seconded by Mike Willey, the minutes were unanimously approved. Upon a motion by John Beug, seconded by Michelle Van Dyke, the financial statement was unanimously approved.

Old Business:

Custom License Plates – Todd Wirthlin explained in order to pursue custom license plates for MCHA revenue, the association needs to change its nonprofit status. It is currently a 501 (C) 7 – recreational. It needs to be a 501 (C) 3 – charitable in order for MCHA to be able to offer the special license plates to the public for sale through the state. John Seymour moved for MCHA to pursue changing nonprofit status for the association from a 501 (C) 7 to a 501 (C) 3. The motion passed unanimously after being seconded by Darrell Lee. Todd Wirthlin showed samples of two different license plates that Tim Cox custom designed for MCHA and the Board has discussed. They will be on display for the remainder of the cutting.

Horse of the Year - Todd Banner explained the point system that will determine the top five "Horse of the Year" nominations that will be placed on the ballot for MCHA members to vote and select Horse of the Year. Points are given to the top three money earners in classes at MCHA approved cuttings. Three points for top horse, two points for second placing horse and one point for third placing horse. A list of the top horses to date will be posted.

There was no other old business.

New Business:

Proposed Changes to Constitution: The proposed changes to the constitution – by laws were sent to all MCHA members. The proposed changes were reviewed.

Proposed Changes to Montana Cutting Horse Association Constitution – By Laws
June 6, 2009

Article III – Meetings of the Membership

(Delete) Section 7: Voting by Proxy shall be permitted provided such proxy is validated by the member’s NCHA number, which must appear on his/her ballot.

Section 8 then becomes Section 7 and Section 9 becomes Section 8.

Section 7: Not less than thirty (30) days prior to the annual meeting of the members, the President shall appoint a Nominating Committee consisting of members in good standing. It shall prepare a list of one or more persons for each office and each position on the Board of Directors. The members will then receive ballots by mail with the nominations and spaces for write-in candidates. Members will then mail in ballots, validated by their (delete) NCHA numbers (insert) signed MCHA membership verification form; said ballots will be counted and new officers will be announced at the annual meeting.

Article IV – Directors and Meeting of the Directors

Section 1: The Board of Directors shall consist of (delete) three (3) officers; President, Vice-President, Secretary-Treasurer and six (6) elected Board members (insert) two (2) officers: President and Vice-President and seven (7) elected Board members. All members of the Board of Directors must be in good standing with the MCHA and in good standing with the NCHA. The Directors shall be elected by a majority vote of the membership. Each MCHA member shall have the right to vote with one vote each for as many persons as there are Directors to be elected to the Board of Directors, but no cumulative voting shall be allowed.

Article V – Officers

Section 1: The officers consisting of the President (insert) and Vice-President (delete) and Secretary-Treasurer, shall be elected by the membership, by mail-in ballot.

Section 2: The elected officers will automatically become members of the Board of Directors. The President and Vice President terms shall hold office for two (2) years. (delete) The Secretary-Treasurer shall be elected every year. (Insert) The Executive Secretary-Treasurer shall be appointed by the Board of Directors of MCHA. The Past President will not automatically be on the Board of Directors. After the two-year term the President and Vice President may not succeed themselves but may run for another position. Officer and Director terms of office shall be concurrent with the calendar year.

Section 5: (insert) The Executive Secretary-Treasurer will be hired by the Board of Directors and will be a non-voting position. The (insert) Executive Secretary-Treasurer shall keep the minutes of all meetings of members and Directors and keep and safeguard the records of this Association. He/she shall print the minutes of meetings in the newsletter and shall issue all notices of meetings of members and Directors including an agenda; keep the membership rolls; issue membership cards; receive and provide safekeeping for the funds of the MCHA; keep a yearly point system of horses and riders qualifying for the high point awards of the year; and perform all other duties and services

Upon a motion by Donald Weeding, seconded by Sandy Brown, the proposed changes were unanimously passed.

Nominations – Anyone wanting to run for a MCHA office or director position needs to contact Donald Weeding by July 31 so that the ballot can be printed and mailed to MCHA members.

Year-end Show - Two bids were submitted for the year-end show. More information needs to gathered and reviewed before the Board will make a decision as to the location and date. It was stated to contact your directors for information on the proposals and to voice your opinion as to the location and date.

Being there was no further business to discuss, Shauna Cooper moved to adjourn the meeting. Debra Weyer seconded the motion. Motion passed. Meeting adjourned at 1:50 p.m.

Respectfully submitted,

Shirley Williams
Montana CHA Secretary/Treasurer


 

MCHA Minutes
July 7, 2009

The Montana Cutting Horse Association Board of Directors were polled regarding approving the Sapphire Event Center cutting September 26 and September 27.
The Board unanimously approved the Sapphire Cutting on September 26 and 27. This approval came following the withdrawal of the Sapphire’s year-end show proposal for that same weekend. These dates were approved for this year only, with regards that this weekend has been previously MCHA’s year-end show dates. With that in mind, no date preference will automatically be given for next year. John and Cindy Stefka, Sapphire cutting producers were informed of this decision and thanked for producing shows and supporting MCHA.

Respectfully submitted,

Shirley Williams
Montana CHA Secretary/Treasurer


 


MINUTES OF MCHA DIRECTORS MEETING
DD CREEK RANCH
June 4, 2009

The Montana CHA Director's meeting was called to order by President, Todd Wirthlin on Thursday, June 4, 2009. Present were Todd Wirthlin, Theresa Nelson, Shirley Williams, Todd Banner, Karla Camp, Michelle Van Dyke, Donald Weeding, Dave Weyer and Mike Willey.

The financial statement dated January 1, 2009 through June 4, 2009 was reviewed. Upon a motion by Donald Weeding, seconded by Karla Camp, the financial statement was unanimously approved.

A change in the published agenda was made. Scott McWatters was on the agenda to speak around 7 p.m. Since it was close to that time, Scott was invited to talk before the board conducted the old and new business.

MCHA Regional Proposal: Scott McWatters presented a proposal to the board that he thought might help increase participation in MCHA and cuttings. Some of the informal discussion centered around having regions with cuttings and directors elected from that particular region, past history of MCHA, competition, fixed costs of NCHA/MCHA approved cuttings, representation to board and unity of MCHA.

Old Business:

Youth Scholarship Committee Report: No report.

Custom License Plates for MCHA Revenue: Todd Wirthlin explained MCHA needs to be a 501C (3), which is charitable in order to continue with the license plate project. MCHA is currently a 501C (7), which is recreational. Theresa moved to pursue changing from a 501 C (7) to a 501 C (3). Michelle Van Dyke seconded the motion, which passed. This will be discussed at the General Membership meeting on Saturday, June 6, since it is on the agenda. Todd showed the same samples of two license plates that he showed to the Board at the April board meeting that Tim Cox has designed. One is blue background and the other is white background.

Horse of the Year – Point System: Shirley Williams stated points are given to the top three money earners in classes at MCHA approved cuttings. Three points for top horse, two points for second placing horse and one point for third placing horse. The point system will determine the top five horses that will be placed on the ballot for MCHA members to vote and select Horse of the Year. She distributed a list of the top horses to date.

NWAB Class – Mike Willey reported sponsors are needed for fresh cattle for the NWAB finals and also sponsors are needed for the saddle that will be given to the winner.

Year-end Awards - Dave Weyer reported on year-end awards. He stated Roo Hide saddles will be given. One saddle will be purchased to give at the year-end show. The other four saddle winners will receive a certificate valued at $2550 and will order their own saddles. The idea being the winner can get the size seat, etc. they want. Some stipulations are MCHA (and year, etc.) must be stamped on the fenders and MCHA will not pay more than $2550 toward the purchase of the saddle and the saddle must be purchased by Dec. 31.

Ideas for year-end awards were Tres Rios or Gist buckles, collapsible wheelbarrows, fold-up-feeders, garment bags and loping halters. It was noted MCHA does have $200 worth of Gist gift certificates available.

Year-end show – Theresa Nelson reported she received two sealed bids for the year-end show. The bids were opened. One proposal was from Sapphire Event Center having the show in Corvallis on Sept. 25-26. The bid included details of the proposal and also included information on holding the banquet at Victor Steak House. The other bid was from Todd Banner and was for holding the show in Great Falls at the Fairgrounds on October 9-10 with the banquet to be held at the fairgrounds. Some questions were raised from the board regarding each proposal. Some concerns were more information is needed on fresh cattle, rerun cattle, mechanical-cow use and sand/arena conditions. Dave Weyer moved to table the decision on year-end show location until more information is gathered. Mike Willey seconded the motion, which passed. Todd Wirthlin will contact Sapphire for information and Todd Banner will gather and submit information on his bid.

New Business:

Year-end show committees, auction, banquet, and general membership meeting – These items were tabled until the year-end show location is decided. Shirley stated a chairman for the auction is needed so that work on it can begin.

Tough Enough to Wear Pink - Shirley presented information to the board that she was sent from Tough Enough to Wear Pink. After discussion it was decided it is a great cause but at this time MCHA did not wish to participate. The information will be given to the Big Sky Futurity committee to see if they want to arrange something for TETYP particularly during the bridleless class day. Any other producers wanting to sponsor a TETYP program are welcome to the information.

Nominations – Donald Weeding and Karla Camp are seeking nominations from anyone wanting to run for a MCHA office or director position. They need to have candidates by the end of July so that the ballot can be printed.

Date for Next Board Meeting - Discussion was held on a date for the next board meeting. July 18 at Corvallis was suggested along with July 11 at Big Timber. Dave Weyer moved to hold next board meeting on Saturday, July 11 at 6 p.m. at Big Timber at the fairgrounds. Don Weeding seconded the motion, which passed. Todd Wirthlin will be out of town but hopefully will be in contact via phone.

There being no further business to discuss, Theresa Nelson moved to adjourn the meeting. Todd Banner seconded the motion, which passed. Meeting adjourned.

Respectfully submitted,

Shirley Williams
MCHA Secretary/Treasurer
 


 

MINUTES OF MCHA DIRECTORS MEETING
DD CREEK RANCH
APRIL 3, 2009

The Montana CHA Director's meeting was called to order by President, Todd Wirthlin on Friday,
April 3, 2009. Present were Todd Wirthlin, Theresa Nelson, Todd Banner, Karla Camp, Donald Weeding, Dave Weyer and Mike Willey. Absent were Michelle Van Dyke and Shirley Williams.
The financial statement dated January 1, 2009-March 31, 2009 was reviewed. Upon a motion by Theresa Nelson, seconded by Dave Weyer, the financial statement was unanimously approved.

Old Business:
Youth Scholarship Committee. Theresa Nelson made a motion to table the Youth Scholarship Committee report until next board meeting. Seconded by Mike Willey, unanimously approved.
Custom License Plates for MCHA Revenue. Todd Wirthlin reported that he is working on the design. Todd presented some potential samples for the plate. Todd reported that the design had to be into the state by June 1st, and the plates should be available by the end of July.
Horse of the year point system. Todd Banner reported on the point system MCHA will be implementing this year for the horse of the year. The top five horses will be put on the ballot for the membership to vote on. Discussion was held concerning having an open and non-pro horse of the year. After discussion, Todd Banner made a motion to use the point system reviewed earlier and only have one horse of the year. Dave Weyer seconded the motion and the motion was unanimously approved.
NWAB class. Mike Willey reported on the setup and rules of the NWAB class this year. Todd Wirthlin reported that Michelle Van Dyke and Suzanne Nellen have each agreed to be NWAB sponsors. Mike Willey reported on the fee setup for the class, which enables MCHA to pay for the buckles. Mike will continue to pursue sponsors and other fund raising ideas.
Constitutional changes. Theresa Nelson presented the board with the constitutional changes that the committee is proposing. After reviewing the proposed changes discussion was held. Dave Weyer made a motion to approve and present the proposed changes to the general membership for vote. Todd Banner seconded the motion and it was unanimously approved.
Rules and Regulation changes. Reported on by Todd Wirthlin
There was no other old business:

New business:
Year-end awards. Dave Weyer reported on the year end awards. Discussion was held regarding how many saddles should be awarded. Mike Willey made the motion to award five saddles at the year end, four for the winners of the classes and one for a drawing of all the entries in the year-end show. Karla Camp seconded the motion and it was unanimously approved.
Donald suggested handling the drawing for all the entries by having them get their ticket when entering the banquet, therefore giving all contestants one entry into the drawing.
Donald also made a motion to give award five deep on the year-end awards. It was seconded by Todd Banner and was unanimously approved.
Year-end show. Karla Camp made a motion that MCHA would produce the year end show again this year. Seconded by Todd Banner and unanimously approved.
Year-end location/date/producer. Dave Weyer made a motion to have sealed bids mailed to Theresa Nelson by June 1st for board consideration at the next meeting. Karla seconded the motion and it was unanimously approved.

Date for Next Board Meeting. The Board of Director's will meet at Columbus on Thursday, June 4th.
Date for General Membership meeting was set for Saturday, June 6th following the youth class during NCHA days.

Karla made a motion to adjourn and Dave Weyer seconded, unanimously approved.
Meeting adjourned.

Submitted by,

Theresa Nelson
MCHA Vice-President
 



MINUTES OF MCHA DIRECTOR'S MEETING
Held at Perkins Restaurant
Butte, Montana
January 17, 2009

The Montana CHA Director's meeting was called to order by President, Todd Wirthlin on Saturday, January 17, 2009. Present were Todd Wirthlin, Theresa Nelson, Shirley Williams, Todd Banner, Karla Camp, Michelle Van Dyke, Dave Weyer and Mike Willey. Donald Weeding participated by speakerphone. Macall Banner, youth director, was absent.

The minutes dated July 26, 2008, July 30, 2008, September 9, 2008 and November 26, 2008 were read and reviewed. Upon a motion by Theresa Nelson, seconded by Karla Camp, the minutes were unanimously approved. The financial statements dated December 31, 2008 and January 17, 2009 were reviewed. Upon a motion by Michelle Van Dyke, seconded by Theresa Nelson, the financial statements were unanimously approved. The MCHA has a balance of $28,530.63 as of Jan. 17, 2009. The year-end show report was presented. The MCHA is awaiting receipt of a trucking bill. The trucker has been contact and asked to submit a bill so that it can be paid and the year-end show report finalized. As of Jan. 17, 2009, a profit of $12,227.20 was made on the year-end show.

Old Business:

Youth Scholarship Committee. Todd Wirthlin reported the Angela Bauer Youth Scholarship committee will meet January 26.

Custom License Plates for MCHA Revenue. Todd Wirthlin reported his committee has been working with Tim Cox on drawings for a cow horse license plate. He presented a mock-up of a license plate. It depicts a cowboy cutting a cow on the range with cowboy herd holders in a mountain scene. Other scenes could be used instead. Tim Cox is not charging MCHA for the artwork. The only stipulation is Tim Cox would like to use one of his present art works and not have to create something. He wants a sample plate for his promotional purposes and requests his signature on the plate. Todd has talked to the Governor and he supports the cow horse plate and would use it in promotions. Todd has talked to the license plate department and has gotten the okay to have a sample plate made for Tim Cox if, indeed, the MCHA goes ahead with the project. The cost of initial set-up is $4,000 to produce the plate. MCHA needs to pay the cost or get people to commit to buying the plate and have plates pre-sold in the amount of $4,000. Once the plate is produced the MCHA will get a percentage of the initial plate cost and a percentage of annual renewal costs. Discussion was held on pursuing the project and if MCHA should pay for the set-up fee or get people to commit to purchasing the proposed license plate. Dave Weyer moved to have MCHA pay $4,000 to the state and start the process to produce the license plate. Karla Camp seconded the motion, which passed. Todd Wirthlin and his committee will proceed with the project.

Time Clock. Todd Wirthlin will order a buzzer for the new time clock.

Constitutional Change. Donald Weeding stated he would like a committee to initiate changes to the constitution regarding the MCHA Secretary/Treasurer voting. Appointed to the committee are Donald Weeding (chairman) and Theresa Nelson. Others suggested for the committee are Suzanne Nellen and David Markette. Donald will contact those suggested. Todd Wirthlin stated he will work with the committee.

There was no other old business.

New Business:

Clinic. In the past, Montana trainers have held clinics for the youth. The trainers will be sent a letter to see if they would be willing to conduct a youth clinic this year.

Dave Weyer suggested holding clinics throughout the state for adults/youth to promote interest in cutting and gain/retain members. These would be conducted by trainers in different areas of the state. Dave Weyer volunteered to head a committee to promote clinics around the state. Todd Banner and Karla Camp will work with Dave.

Scholarship Cutting Dates. The Angela Bauer Youth Scholarship Committee will meet Jan. 26 at which time dates will be selected from the MCHA schedule for scholarship cuttings.

Year-end $500 Senior Youth Scholarship. Donald Weeding moved to award a $500 scholarship to the 2009 winner of the year-end Senior Youth class. Michelle VanDyke seconded the motion. Motion passed.

State High School Rodeo Cutting Trophies. Dave Weyer moved to provide two trophies, one to the boy and one to the girl, to the winners of the State High School Rodeo cutting contest. Karla Camp seconded the motion, which passed. Shirley will get the trophies as has been done in the past.

Level of Sponsorship/Recognition at Ogden. Discussion was held on level of MCHA sponsorship (half-day vs. full day) at the Western National Championships at Ogden, Utah. Discussion was, also, held on presenting the participants that ride for Montana a shirt, vest or something to indicate they are participating for Montana. Karla Camp moved that MCHA provide one-half day sponsorship at Ogden. Todd Banner seconded the motion, which passed. It was decided to not give shirts or vests to the riders this year. It was suggested this money could be used to promote clinics around the state. Last year instead of an ad in the Ogden program MCHA was able to get a full-page color ad in the NCHA Chatter at no additional cost. Shirley will talk to NCHA and see if this can be arranged again.

Corporate Sponsors. Shirley reported she contacted last year's MCHA Corporate sponsors to ask for their involvement in this year's program. All but three agreed to continue sponsorship. Sponsors are needed for the Non-Pro, $50,000 Amateur and $5,000Novice, Non-Pro. If the NWAB class is approved for 2009 then a sponsor or sponsors are needed for that class. Todd Wirthlin said he is working with two parties that have shown an interest in becoming corporate sponsors. Mike Willey, Karla Camp, Michelle Van Dyke, and Dave Weyer all volunteered to either sponsor or find sponsors.

Horse of the Year. Todd Banner gave the Horse of the Year committee report. It is suggested to use a point system to determine the top five horses. These horses would be placed on the ballot so that the MCHA members can vote to determine Horse of the Year. A point system of the top three horses (using scores) in each MCHA approved class at MCHA approved cuttings would receive points. An example is top horse receive 3 points, next horse 2 points and third horse 1 point. Discussion was held on giving Open Horse of the Year and Non Pro Horse of the Year. The consensus was to give only one Horse of the Year award.

Approve MCHA Classes for 2009. Dave Weyer moved to approve the Never Won A Buckle class, $800 Rider class and $1,000 Novice Horse class as additional MCHA classes to be offered at MCHA cuttings. The NWAB class will only be offered at certain shows. MCHA Year-end awards shall be given in all NCHA weekend classes and in the $800 rider and $1,000 Novice Horse classes. Theresa Nelson seconded the motion. Motion passed. The NWAB class will be run on the same format as last year and a saddle will be awarded to the winner of the NWAB finals.

Committee Assignments. The following committees were suggested. Todd Wirthlin will check with the committee members to verify they are willing to serve on the committee.

Show Committee: Theresa Nelson (chairman), Dave Weyer, Todd Banner, Donald Weeding and Karla Camp
Sponsorship Committee: Todd Wirthlin (chairman), Jann Parker, and Shirley Williams
Election Committee: Betty Lou Weeding (chairman), Kelly Heiken, Jann Parker, and Audrey O'Keefe
Nominating Committee: Michelle Van Dyke (chairman), Mike Willey, Karla Campand Donald Weeding
Year-End Awards: Bambi Gress, Audrey O'Keefe, John Seymour and Dave Weyer.

Never Won A Buckle Class. Shirley and Theresa said they would not be able to chair the NWAB class this year due to the extent of their MCHA job duties and stated someone needs to take over the job. They have samples of letters, questionnaires, etc. and are willing to help the new person. Some of the duties include contacting sponsors, taking photos of the winners, making poster of winners to be placed at the cuttings, writing articles, selecting and presenting dates of NWAB cutting to the MCHA Board for approval and contacting producers for approval of NWAB class at their cutting. Connie Basham was suggested as a person who might be interested in doing this. Todd Banner will talk to her.

The Board agreed that fresh cattle need to be used at the NWAB finals. Re-run cattle have been used in the past and up until last year the cattle have worked fine. It was suggested either the MCHA pay for the fresh cattle or a sponsor be found to provide fresh cattle at the finals.

Rules and Regulations. Discussion was held on Rules and Regulations. Discussion centered around Rules and Regulations #4; also - cuttings being reviewed and approved on an annual basis; shows asking for approval must or shall be granted approval; MCHA giving precedence to show locations and dates that took place in the previous year; more than one cutting being approved in the state on the same date; and out of state shows needing unanimous board approval. Also, discussion was held on which board - outgoing, incoming or both should approve - "early" shows (Jan, Feb, March, April shows) and the deadline for applications being submitted to the Vice President for placement on the schedule. Also when the deadlines for submitting dates to the Vice President for show consideration approval by the Board was discussed.

Karla Camp moved to modify the Rules and Regulations - all shows produced in the months of January, February, March and April shall submit show dates to the Vice President of MCHA by November 1 of the prior year for review and consideration for approval by the existing MCHA Board of Directors. Shows produced in the remaining months (after April) shall submit dates to the Vice President of MCHA for review and consideration for approval by the MCHA Board of Directors taking office on January 1. Out-of-state shows must be approved by a unanimous vote of the Board of Directors. The MCHA Board will give priority (not guarantee) to show locations and dates that took place in the previous year when voting on approval of shows. Priority applies between requests for the same dates assuming that both requests are acceptable/desirable shows. Theresa Nelson seconded the motion. Motion passed. It was noted that cutting applications received at least 50 days prior to the cutting will be reviewed for approval even if submitted after Nov. 1 for the early shows (Jan, Feb. March, April) and after the Board has approved the show schedule for the later shows (shows after April). Producers need to submit their cutting applications to NCHA and MCHA at least 50 days before their planned cutting.

Show Schedule Approval. Theresa presented the proposed show schedule to the Board.

Theresa Nelson moved to approve Double D Creek Ranch cutting April 3-5, Cow Country Cutting April 10-12. Karla Camp seconded the motion, which passed.

There are two weekends, one in April and one in June, where two different show producers have asked for approval of their cuttings. The April shows are Miles City and Corvallis cuttings. The June cuttings are Barb Dahl Cutting classic at Jackson, Wyoming and Sapphire Saddle Series cutting at Corvallis, Montana. Regarding the April cutting conflict, Caren Coffee sent Todd Wirthlin, President of MCHA, an email on behalf of Sage Riders Club stating they were not holding a cutting and their show dates, April 18 & 19, would be free. Sapphire inquired as to whether April 18 & 19 dates were free. Todd was in possession of the email stating the dates were free so informed Sapphire the dates were available. Sapphire submitted a show application to NCHA and to MCHA for a cutting April 18 & 19. In the mean time, another individual from Miles City declared their intent along with another club from Miles City to Theresa Nelson, MCHA Vice President, to produce the Miles City cutting on April 18 & 19. Discussion was held on whether to approve both cuttings on a one-time basis because of the unintentional mix-up and also because of the distance, over 500 miles, between the two cuttings. Theresa stated she had talked to NCHA and NCHA says the only rule they have on approving two shows in one state on the same date is Standing Rule 5 which in part says NCHA will not approve two shows at the same location on the same date. Pros and cons were given of approving both shows.

Dave Weyer moved to approve only one MCHA cutting on April 18 & 19. Todd Banner seconded the motion. Discussion was held. The vote passed 7 for (Karla Camp, Dave Weyer, Mike Willey, Todd Banner, Donald Weeding, Michelle Van Dyke, Theresa Nelson) and 2 opposed (Shirley Williams, Todd Wirthlin). The Board approved the Miles City show for April 18 & 19. Those for approving Miles City were Karla Camp, Dave Weyer, Donald Weeding, Mike Willey, Michelle Van Dyke and Todd Banner. Todd Wirthlin and Shirley Williams voted to approve the Sapphire cutting. Theresa Nelson abstained because of conflict of interest. Some directors stated they voted for the Miles City approval because of their priority date from last year but would personally like to attend Sapphire because of the closer proximity.

Dave Weyer moved to add to the Rules and Regulations, The MCHA Board will only approve one show per date during the show year. Mike Willey seconded the motion, which passed.

The June shows date conflicts were discussed. Pros and cons of approval for the individual cuttings were discussed. Michelle Van Dyke moved to approve the Sapphire Event Saddle Series Cutting at Corvallis, Montana, June 12-14 and not approve the Barb Dahl Classic Cutting at Jackson, Wyoming. Theresa Nelson seconded the motion. The vote was unanimous to approve the Sapphire Event Cutting.

Todd Banner moved to approve the Meadow Vue Ranch weekend cutting at Henry's Lake, Idaho September 4-6. Karla Camp seconded the motion. The vote was unanimous to approve the Idaho cutting.

Theresa moved to approve the rest of the cutting schedule - Corvallis May 16-17, Great Falls May 23-24, Columbus July 3-5, Big Timber July 17-19, Sapphire July 17-19, Columbus July 24-26, Great Falls August 8-9 and Corvallis August 22-23. Karla Camp seconded the motion, which passed.

Representatives for Show Management. After discussion it was decided that representatives are not needed to work with the show producers. The show committee is available, if needed.

Year-end Show. Discussion was held on MCHA producing a year-end show. Theresa Nelson moved MCHA work with producers and produce the year-end show. Dave Weyer seconded the motion, which passed. Dates of aged events will be reviewed and a year-end show date will be decided later.

Qualification for AQHA/NCHA Affiliate Challenge at Ogden. In order for an Affiliate to share in the benefits of the AQHA/NCHA Affiliate Challenge money and awards at Ogden the affiliate must conduct at least three shows. The MCHA fulfills this requirement by working with producers and producing the year-end show. The Board recognizes we have excellent producers that are willing to work with MCHA. It was decided to again this year work with producers and to produce the year-end show to fulfill the three-show requirement.

Year-end Awards. Members asking if MCHA could award more than two year-end saddles as was done last year have contacted several Board members. The feasibility of awarding more year-end saddles will be determined later.

NWAB – Theresa stated in 2008 the last qualifying NWAB class was held at an out-of-state cutting. Many contestants were out-of-state riders who asked if the Montana membership fee could be adjusted so it wouldn't cost so much for them to ride in the class. The Board made no decision and will revisit this issue later.

Newsletter Publication. Discussion was held on magazines/newspapers to publish the newsletter. It was decided to continue using The Wrangler.

MCHA Secretary/Treasurer. Todd Wirthlin proposed raising the MCHA Secretary/Treasurer wage to $300 per month effective January 1, 2009. The Board voted to approve the raise.

Announcements. Tim Smith will conduct a clinic on March 17-18 at Billings. Contact Jann Parker for more information. Lindy Burch will conduct a clinic on June 15-16 at Corvallis. Contact John or Cindy Stefka for more information.

Date for Next Board Meeting. The Board of Director's will meet at Columbus on April 3. Donald Weeding stated the Constitutional committee will meet at that same time.

There being no further business to discuss, Theresa Nelson moved to adjourn the meeting. Karla Camp seconded the motion, which passed. Meeting adjourned.

Respectfully submitted,
Shirley Williams
Montana CHA Secretary/Treasurer
 


MCHA Minutes
December 4, 2008

On November 26, 2008, the 2008 Montana Cutting Horse Association Board of Directors was electronically sent the following cutting show requests to consider for approval.
Sapphire Event Cutting
February 21-22; Double D Creek Ranch Cutting
March 7-8; Cow Country Cutting, March 14-15
Sapphire Event Cutting, March 21-22
They were instructed to vote yes or no on the shows and respond to MCHA President, Todd Wirthlin, by December 1, 2008.

All shows were approved for February and March. Below is the vote tally.

                       Feb. Show March Shows
TODD BANNER YES          YES
KARLA CAMP NO             YES
BAMBI GRESS YES           YES
DARRELL LEE YES            YES
LORAINE MC GUANE YES  YES
THERESA NELSON NO       YES
DON WEEDING NO             YES
SHIRLEY WILLIAMS NO    YES
TODD WIRTHLIN YES        YES


Respectfully submitted,

Shirley Williams
Montana CHA Secretary/Treasurer
 


MINUTES OF MCHA GENERAL MEMBERSHIP MEETING
Held at Double D Creek Ranch Arena
Columbus, Montana
September 28, 2008


The MCHA General Membership meeting was called to order by President, Todd Wirthlin at 9:03 a.m. on September 28, 2008 at the Double D Creek Ranch Arena at Columbus, Montana. 30 members were present.
Todd Wirthlin thanked Dave & Deb Weyer for the use of their facilities and thanked all MCHA members for a very successful year-end show and year.
The minutes from the General Membership Meeting of September 30, 2007 were distributed and read. The financial statement dated September 26, 2008, with a balance of $14,436.39 was distributed and read. Upon a motion by John Seymour, seconded by Karla Camp, the minutes and financial statement were unanimously approved.

Reports:

NCHA Report: The NCHA Convention was held in Fort Worth, Texas in June. Area Director Buddy Westphal participated in the meetings and reported on the convention.
He thanked everyone for returning the survey regarding the Non-Pro/Amateur issue. The survey was very helpful. He said the issue is dropped but not dead.
There will be no change to definition of amateur competitor for 2009 point year.
2009 Novice Non Pro limits change from $3,000 to $5,000 and the $10,000 Novice Non Pro was raised to $15,000 novice, non-pro.
Novice horse eligibility limits didn't change - still will be $3,000 Novice Horse and $10,000 Novice horse classes.
World finals format for 2009 will consist of top 15 each in Open and Non Pro classes with four rounds plus a non-working finals at the Watt arena during the 2009 NCHA Futurity. No finals for other 10 classes but "recognition" to top 15 that week.
$2 world finals fee collected at weekend shows will go to the eastern and western national championships, increasing the added money by 67% at these two shows.
Tour to the Finals will be held with 8 regional shows featuring $25,000 added money in Open and $25,000 added money in Non Pro classes.
Mandatory payout for all shows with $500 and up added money will be one money paid per four horses. $499 and less added money will use the old payout schedule.
Can now buy NCHA joint membership and obtain 2 voting memberships but will only receive one Chatter magazine.
A cloned horse entering NCHA competition will be regarded as unregistered and will need a vet certificate attesting to age required, and DNA papers submitted if available.
New NCHA rule – no ponying of horses in the loping pen.
There will be no change to the rules regarding the position and movement of the rider's hand but judges are instructed to watch for visible clues when judging. Must use split reins. Time clock must be visible to judge and, thus, will also show in the video.
The 2009 convention will be in Denver.
A summary of convention highlights is on-line at the NCHA website.

Old Business: There was no old business.

New Business:

MCHA Secretary/Treasurer. Todd Wirthlin reported some of the board has discussed having an executive secretary (the position Shirley currently holds) that would not be elected each year and then having a secretary that would be elected each year. The idea being the executive secretary would be knowledgeable of the aspect of running the business of the association and have continuity from year to year. This position would be paid and not have a vote on the board. A secretary would be appointed or elected to assist the executive secretary and would have a vote and serve on the board. Discussion followed. Donald Weeding moved to have an executive secretary and another secretary that would be chosen from within the board. Motion died for lack of a second. John Seymour moved not to change the present secretary position because it would be a constitutional change and needs to be presented to the membership at a future meeting for a vote according to the constitution and let the board investigate alternatives and present to the membership next year. John Dublin seconded the motion, which passed.

Custom License Plates for MCHA Revenue. Todd Wirthlin researched custom license plates that would feature a horse on the plate. A percentage of revenue from the special license plates sold would go to MCHA. Tim Cox and Todd have discussed designing a plate with a horse on it that would appeal to all horse people. The state charges $4,000 to issue a special plate. 45% of the initial cost of the plate goes to the sponsoring association. 25% of renewal income goes to the group. Darrell Lee moved for Todd Wirthlin to appoint a committee to see if MCHA can get 100 people interested in committing to the $40 license plate and then carry forward with the idea. The motion passed unanimously after being seconded by Karla Camp. It was suggested that if the custom license plate is initiated a percentage of the percentage of the revenue MCHA gets could go to the Youth scholarship fund.

Election. President, Todd Wirthlin, thanked Betty Lou Weeding and her election committee. Directors elected for two years are Dave Weyer, Mike Willey, and Michelle Van Dyke. Youth Director is Macall Banner. MCHA Secretary/Treasurer is Shirley Williams. These people join Todd Wirthlin, President, Theresa Nelson, Vice President and directors Todd Banner, Karla Camp and Donald Weeding to form the 2009 Board.
Horse of the Year. Todd Wirthlin suggested instead of having horse of the year voted on by the members it should be decided by either points or earnings the horse has won during the year. He suggested having an open horse of the year and non-pro horse of the year. Much discussion ensued on the parameters and method of deciding horse of the year and, also, discussion focused on determining horse of the year as it is now decided - by popular vote. Rex Ternan moved to have a committee look into determining how to select horse of the year. John Seymour seconded the motion. Motion passed. The committee will report to the board and the board will determine how the horse of the year will be decided. Todd Wirthlin appointed Robert Borick (chairman), Cindy Garoutte, Todd Banner and Buddy Westphal to the committee. It was stated MCHA members should contact the committee with their ideas as to how the horse of the year should be determined.

Show Dates. Producers should give Theresa Nelson their tentative show dates for 2009 so that the Board can vote on approval for early shows for 2009 before the end of the year. Todd Wirthlin said he would contact producers.

Traveling Trophies
. Discussion was held on the traveling trophies especially the trophies that go to the youth rookies and adult rookies. Sherry Lee moved to give permanent trophies instead of traveling trophies in 2009. It was stated the board did that this year and in the past either a plaque or breast collar or cantle plate or some type of award was presented along with the traveling trophy. Sherry rescinded her motion.
Membership dues. Theresa Nelson said she has been asked while she has been the secretary at some cuttings if there is a family membership rate. Discussion was held on a family rate. It was decided to leave the dues, as is, $50 for adults and $10 for youth.
Year-end awards. Dave Weyer asked if a person should have to show in a certain percentage of cuttings to qualify for year-end awards. Discussion was held. It was decided to leave it as it now is – the person needs to be a MCHA member before showing for earnings to count to qualify for year-end awards.
Year-end show. John Seymour thanked the board for hosting the hors d'oeuvres and drinks Friday night at the year-end cutting. It was a nice gesture and made a nice evening. Discussion was held on using fresh cattle for the Never Won A Buckle finals. It is hoped that in the future this can be accomplished. Also, discussion was held on using fresh cattle in the "lower" classes. Producers present stated they would like to do this but the issue is complex because of availability of cattle, cost of cattle and time of year a cutting is held.

Validating ballots. Betty Lou Weeding noted the MCHA constitution states the voting ballot is to be validated by a member's National CHA number. This should be changed to Montana CHA number since a member doesn't have to be a NCHA member in order to be a MCHA member. This will require a constitutional change.

Being there was no further business to discuss, John Seymour moved to adjourn the meeting. The motion was seconded by Duane Nollmeyer and unanimously passed. The meeting was adjourned at 10:35 a.m.

Respectfully submitted,

Shirley Williams
Montana CHA Secretary/Treasurer
 


MCHA Minutes
July 30, 2008

On July 30, 2008, the Montana Cutting Horse Association Board of Directors were electronically sent, by Todd Wirthlin, the two submitted Year-End Show location/proposals and instructed to vote for one proposal.

The Proposals are listed below.

Double D Creek Ranch: If MCHA produces show – Double D Creek Ranch will provide: (1) 50% revenue on stalls, (2) no arena charge (3) cattle handlers, video, announcer and show secretary will all be at discounted rates (4) all cattle including trucking will not exceed $35.00 per head (5) all classes will have all fresh or partial fresh cattle (6) Double D Creek Ranch will not re-run cattle 2-3 times for any show (7) will help with member participation to put year-end banquet on night of September 27th.

If MCHA chooses not to produce year-end show: (1) Double D Creek Ranch will co-op with MCHA 50/50 – win or loose in revenue (2) Double D Creek Ranch cannot guarantee discounted rates on show secretary, announcer, video, or cattle handlers due to Double D Creek Ranch receiving revenue on show.
Submitted by Dave Weyer

Sapphire Event Center: If we put the show on we would run it the same as always. $500 added in open & non-pro, $300 added in 50 Am, 1,000 novice, 10,000 novice NP, 3,000 novice and 3,000 novice NP. We would have used cattle to about the 20,000 NP. If MCHA does the show, we would let you use the arena for free and we would only get the stall money. You could run show as you like and practice. Cattle cost about $30 per head, I have paid more this year.
Submitted by John Stefka

All nine members did vote on the Proposals presented by both the Double D and the Sapphire Event Center. Darrel Lee, Shirley Williams, and Todd Wirthlin voted for the Sapphire Center Proposal which was the Sapphire Center would produce the show and take full responsibility if the show made money or not. Board Members Bambi Gress, Theresa Nelson, Todd Banner, Carla Camp, Don Weeding, and Laurie McGuane voted for the Double D as the site for the Year-End Show. Bambi Gress, Theresa Nelson, Todd Banner, Carla Camp, and Don Weeding voted to have the MCHA produce the show at the Double D under the proposal given by the Double D Creek Ranch. Laurie McGuane voted for the 50/50 Proposal given by the Double D Creek Ranch.

Respectfully submitted,

Shirley Williams
MCHA Secretary/Treasurer

 


MINUTES OF MCHA DIRECTOR'S MEETING
Held at Super 8 Motel
Columbus, Montana
July 26, 2008

The Montana CHA Director's meeting was called to order by President, Todd Wirthlin on Saturday, July 26, 2008, at 7:45 p.m. Present were Todd Wirthlin, Theresa Nelson, Shirley Williams, Darrell Lee, Todd Banner, Donald Weeding, Laurie McGuane, Karla Camp and Bambi Gress. Youth director, Lane Ternan, was absent.

Opening Remarks: President, Todd Wirthlin thanked all for attending the meeting. He informed the board that Susan Sohr was unable to attend Western National Championships at Ogden, Utah because of her daughter's unexpected death. He notified NCHA and talked to the NCHA President and others at NCHA and NCHA generously refunded Susan's entry fees. NCHA is to be commended on this gesture.

Todd stated he is working on securing more corporate sponsors for MCHA for next year. He has been in contact with some prospective corporate sponsors. Perhaps various levels of sponsorship should be offered.

Minutes & Financial Statement: The minutes from January 19, 2008 and February 22, 2008 were reviewed. Upon a motion by Laurie McGuane, seconded by Karla Camp, the minutes dated January 19, 2008 were unanimously approved. Upon a motion by Darrell Lee, seconded by Laurie McGuane, the minutes dated February 22, 2008 were unanimously approved. The 2007 financial statement and the financial statement dated July 26, 2008 were reviewed. The MCHA has a balance of $32,190.94 as of July 26, 2008. Upon a motion by Bambi Gress and seconded by Karla Camp, the financial statement dated July 26, 2008 was unanimously approved. A spreadsheet comparing previous years cutting entries and total members was reviewed. It was noted we have more members (219) so far this year than we did total members (214) last year. Total income from cuttings is comparable to date this year as to last year. Some cuttings have fewer entries while other cuttings have more entries. More cuttings have been held this year than last year at this same time of year.

Reports: Regional Scholarship Cutting: It was stated it is thought that the Regional Scholarship Cutting will not be held this year due to inadequate funding. Hopefully it will be held next year.

Never Won A Buckle Class: There are 20 certificates for SciencePure Nutraceuticals products courtesy of corporate sponsor, SciencePure Nutraceuticals. It was suggested that all riders participating in the NWAB classes receive a certificate. Another NWAB class has been added to the Montana NWAB series. It will be held at Meadow Vue Ranch cutting at Henry's Lake, Idaho on August 30. It was noted there has been large participation in all of the NWAB classes.

Correspondence: Shirley Williams read correspondence from Scott McWatters thanking the board for offering the $800 rider class this year and hopes the class will continued to be offered in the future.

Old Business: There was no old business.

New Business: Year-end Show: Discussion was held on having a year-end show and when would be the best weekend, if we were to have a show. After discussion on the pros and cons of a MCHA produced year-end show, year-end show produced by someone other than MCHA and only holding an awards banquet, the directors stated their opinion as to whether to hold a year end show or just a banquet. Two directors were for only having a banquet, others were for having year-end show and banquet but were divided as to whether MCHA should produce the show or have an outside producer. It was stated that Double D Creek Ranch at Columbus and Sapphire Event Center at Corvallis are interested in producing or co-producing the year-end show with MCHA. Todd Banner said he might be able to get a year-end show proposal together for Great Falls/Vaughn area. Darrell Lee moved to get written proposals for the year-end show by Wednesday, July 30. The proposals are to be to faxed or emailed to Todd Wirthlin. Todd will notify the board and the board will vote on a location and whether or not MCHA should produce the show. Karla Camp seconded the motion, which passed. The proposed date for the year-end show is September 26 & 27. This seems to work best because it is not in conflict with any aged event cuttings.

Year-end Awards: Awards Chairman, Bambi Gress, presented ideas for year-end awards. Suggestions are Hy O Silver buckles, Yucca Flats saddle blankets with buckle conchos, hair on hide duffel bags, Nettle stirrups, day planners, Kelly Graham Bronzes, and breast collars. Bambi will check with NCHA to determine if they award each affiliate a trophy to present to horse of the year. Bambi Gress moved to dissolve the traveling trophies and give permanent trophies. Darrell Lee seconded the motion. Motion passed.

The Don Girard award was discussed. Theresa Nelson moved to retire the Don Girard award and give the traveling trophy to Jan Girard in Don's memory. Karla seconded the motion, which passed.

Don Weeding moved to retire the turnback horse of the year award and no longer present an award for the turnback horse of the year. Bambi Gress seconded the motion, which passed.

Discussion was held on giving a plaque to an individual that exemplifies good sportsmanship and is an inspiration to other cutters. People were suggested for this award. The board made a unanimous selection for the inspirational award. Don Weeding volunteered to present the award to the winner at the banquet.

Discussion was held on how many saddles to present this year. Bambi Gress moved to give two saddles. All the year-end class winners will have a chance for one saddle in a drawing as has been done in the past. The other saddle will be awarded in a drawing to people entering and showing at the year-end show and must be present at the banquet. The owner and rider names will be entered in the drawing upon entering the year-end show. If they enter multiple classes they will only receive one entry in the drawing. Theresa Nelson seconded the motion. Motion passed with 7 directors for and 1 against. . Shirley Williams voted against stating she felt more saddles should be awarded. Two Roohide saddles will be ordered and awarded.

Karla Camp moved that Bambi Gress proceed with ordering awards through fifth place for each class and that previous traveling trophy awards now be given permanent awards. The NWAB shootout winner will be awarded a bronze. Don Weeding seconded the motion. Motion carried.

MCHA Election Status: The nominating committee met Friday night, July 25 and recommends the following. Nominees for Horse of the Year: Headacres Fancy, Shortys Royal Blue, HR Cat O Lena, Docs Stylish Acre, Duallys On Safari, Barbs King Colonel, Remanitas Alegria and Badgers Danny Dry. Directors: Robert Pilster, John Dublin, Dave Weyer, John Stefka, Michelle Van Dyke, Mike Willey and Kelly McDonald. Secretary/Treasurer: Jann Parker and Shirley Williams. National Youth Director: Macall Banner, Eric White, and Lane Ternan. The ballot will also have a space for "write-ins" for Horse of the Year, Secretary/Treasurer, Directors and Youth Director. The board approved the slate of nominees. Ballots will be mailed to all members.

Adult Rookie of the Year, Senior Youth Rookie, and Junior Youth Rookie selection was discussed. Shirley stated last year Adult rookie was given to the rookie who won the most money in MCHA approved classes during the year. It was decided the board would vote and select the Adult Rookie, Senior Youth Rookie and Junior Youth Rookie. Unanimous selections were made for adult, senior and junior rookies and will be announced at the awards banquet.

Auction/Silent Auction: Suggestions were made for people to chair the auction committee. Those suggested were Audrey O'Keefe, Lee Wirthlin, Kate Banner, Sherry Lee and John Seymour. They will be contacted to see if they are interested in serving.

Awards Banquet: The banquet location is dependent upon the year-end show location.

General Membership Meeting: The general membership meeting will be Sunday, September 28. Location and time to be determined.

By Law Changes: No constitution or by law changes need to be presented at the General Membership Meeting.

2009 MCHA Shows: It was suggested to meet with producers and get their input on shows for 2009.

2 ½ Minutes Publication: The editors of the new 2 ½ Minutes publication have contacted MCHA. They would like MCHA to use their "magazine" to publish MCHA news. Copies of the magazine were reviewed. MCHA would be limited to two pages with the option of purchasing more pages each month. No results or show information will be published and there is limited space for standings. It is a monthly publication. No action was taken.

How to Increase MCHA Membership and entries at MCHA Shows: It was noted MCHA membership remains steady and growing. Possible suggestions on increasing entries at shows were to hold three-day cuttings and fewer cuttings per month. More discussion on this will follow at future meetings.

The next board meeting will be at the Great Falls cutting. Todd Wirthlin will select date, time and location and notify the board.

President, Todd Wirthlin, adjourned the meeting at approximately 10:30 p.m.

Respectfully submitted,

Shirley Williams
Montana CHA Secretary/Treasurer

 


 

MCHA Minutes
February 22, 2008

On February 14, 2008 the MCHA Board of Directors were electronically and/or telephonically contacted regarding the $800 rider class. After checking with NCHA it was determined that the $800 rider class (not a NCHA approved class) could not be run as a class within a class in the $2,000 limited rider class (a NCHA approved class). The NCHA indicated it could only be a class in the $2000 rider as a point class and no entry fees could be collected. The directors were reminded the MCHA/NCHA approved shows for March and April to have the 800 rider as a stand-alone class in the class schedule. The directors were given the following options.
1. Reinstate the 800 rider class as a stand-alone MCHA class for the 2008 show year.
2. Keep the format of the 800 rider class as a class within a class for the 2008 show year.
The directors were instructed to vote for one of the options. The vote was unanimous for the $800 rider class to be a stand-alone class for 2008.

On February 14, 2008 the MCHA Board of Directors were electronically and/or telephonically contacted regarding the Never Won A Buckle class schedule. President, Todd Wirthlin, set the dates for the Never Won A Buckle class (pending the approval by the Board of Directors and the Show Producer for the following dates).
May 24 - Sun River Cattle Company cutting
June 28 - Never Sweat Ranch cutting
July 26 - Double D Creek Ranch cutting
August 23 - Sapphire Event Center weekend cutting
The Board was instructed to vote yes, agreeing for the proposed dates as indicated for the NWAB class or no, not approving the proposed dates as indicated for the NWAB class. The vote was unanimous to approve the Never Won A Buckle Class proposed dates.

On February 18, 2008 the MCHA Board of Directors were electronically and/or telephonically contacted regarding the Cascade Horseman. The MCHA will be the only cutting association to publish their news in the Cascade Horseman. The Cascade Horseman dropped all other cutting associations. The new Northwest Cutter publication that was proposed by the Cascade Horseman did not get enough interest from other cutting associations, so they will not be starting that publication at this time. The Wrangler magazine has contact MCHA wanting to publish the MCHA association's news, show info, etc. The Wrangler at this time publishes news from these cutting groups: Wyoming Cutting Horse Association, Western States Cutting Horse Association, Western Nebraska Cutting Horse Association, High Plains Cutting Horse Club, Minnesota Cutting Horse Association, Iowa Cutting Horse Association, Cutting Horse Association of Nebraska, and Kansas Cutting Horse Association. The cost of the Cascade Horseman is $14.00 per household. The Wrangler is $7.00 per household. The Board was instructed to vote for one of the following.
1. Have the Cascade Horseman as the official MCHA publication for the 2008 year.
2. Have the Wrangler as the official MCHA publication for the 2008 year.
3. Go with another publication other than above.
The vote for the official MCHA publication for 2008 was majority (8 to 1) to use the Wrangler to publish MCHA news.

On February 18, 2008 the MCHA Board of Directors were electronically and/or telephonically contacted regarding the time clock issue. At the MCHA Board of Directors meeting on January 19, 2008 Todd Wirthlin was authorized to research time clocks and authorized to spend up to $1,300.00 for a new time clock, accessories, and case. Todd contacted several manufactures of time clocks. The only company that has a true portable system that is wireless is FarmTek. The FarmTek system is set up without any wires from the timing console to the scoreboard making it completely wireless. A wire connection is required to connect to the existing PA system for a horn to go off at the end of time. The Scoreboard has 7 inch LED Digits. A Carrying Case for the system is included in the price. The bid Todd got back from FarmTek including shipping is $1,639.00, $339.00 over what was budgeted by the Board. FarmTek does have this system in stock at this time. The Board was instructed to vote for one of the following.
1. Purchase the Time Clock from FarmTek as per invoice for the amount of $1,639.00
2. Do not purchase the Time Clock and keep looking for a system at or under $1,300.00

The vote was unanimous to purchase the time clock from FarmTek as per invoice for the amount of $1,639.00.

Respectfully submitted,

Shirley Williams
MCHA Secretary/Treasurer


MINUTES OF MCHA DIRECTOR'S MEETING
Held at War Bonnet Inn
Butte, Montana
January 19, 2008



The MCHA Director's meeting was called to order by President, Todd Wirthlin at 2:05 p.m. on Saturday, January 19, 2008. Present were Todd Wirthlin, Theresa Nelson, Shirley Williams, Darrell Lee, and Todd Banner. Guests attending were Cody Lee and Sherry Lee. Donald Weeding and Laurie McGuane participated by conference call for part of the meeting. Karla Camp, Bambi Gress and youth director, Lane Ternan, were absent.

The minutes dated July 20, 2007 and October 24, 2007 were read. Upon a motion by Darrell Lee, seconded by Theresa Nelson, the minutes were unanimously approved. The financial statements dated December 31, 2007 and January 19, 2008 were reviewed. The MCHA has a balance of $15,473.50 as of Jan. 19, 2008. Upon a motion by Todd Banner and seconded by Darrell Lee, the financial statements were unanimously approved.

Reports:

Youth Scholarship Committee. Todd Wirthlin participated in the MCHA Youth Scholarship annual meeting on January 10, 2008. Committee members are Kathy Foote, John L Dublin, Will Nuttall, Todd Wirthlin, Chad Bauer, and Rex Ternan. The MCHA Youth Scholarship has a net fund balance of $19,981.04. They have future scholarship obligations of $6,975.00. The Internal Revenue Service approved the 501(c) (3) application. They are planning a RooHide saddle raffle. Once the MCHA Board of Directors approves the cutting schedule they will select the dates for the Angela Bauer Youth Scholarship Cuttings. Carrie Bruch is interested in chairing a committee to put together a NYCHA regional youth scholarship cutting. Gina Ternan and Krista Nuttall will work with Carrie on this project. Will Nuttall will plan a youth cutting camp for June or July.

Old Business:

Time Clock. Discussion was held on the condition of the time clock. It was agreed a new time clock is needed. Theresa Nelson reported Wyoming purchased a new time clock but is keeping their old one for a back up. A farm-tech time clock was suggested. Todd Banner moved to authorize Todd Wirthlin to research time clocks and authorize spending up to $1,300.00 for a new time clock, accessories, and case. Theresa Nelson seconded the motion, which passed unanimously. Darrell Lee offered to buy the old time clock for a price yet to be determined if MCHA wants to sell it.


New Business:

Regional Scholarship. Carrie Bruch is organizing a regional youth scholarship cutting competition to be held in Montana in August. Each of the eight regions of NCHA may apply to NCHA for a minimum of $2000 to use toward hosting a scholarship cutting. The cutting must guarantee a minimum of $10,000 in total scholarship money. $8,000 needs to be raised. Montana is in Region 1, which consists of the states of Washington, Alaska, Utah, Oregon, Wyoming, Western & Central Canada. Carrie will contact other affiliates in the Region to ask for their support. Anyone wanting to donate can contact Carrie Bruch at 406-222-0330, crb@rockinb.com. Discussion was held.

MCHA Year-End $500 Senior Youth Scholarship. Discussion was held on continuing the senior year-end scholarship now that there are scholarship cuttings and an active scholarship fund-raising group. Presently the money for the MCHA Year-End $500 Senior Youth Scholarship is paid to the scholarship fund and they administer awarding the scholarship. Darrell Lee moved to give $300 toward the $8,000 that needs to be raised for the Regional Scholarship cutting, contingent upon the other $8,000 being raised and the cutting is held, and to give a $300 MCHA senior year-end scholarship instead of a $500 scholarship. Todd Banner seconded the motion, which passed.

State High School Cutting Trophies. Todd Banner moved to provide two trophies, one to the boy and one to the girl, to the winners of the State High School Rodeo cutting contest. Darrell Lee seconded the motion, which passed. John Seymour will be contacted to get the trophies.

AQHA/NCHA Affiliate Challenge/Western National Championships, Ogden. A member sent an email to Todd Wirthlin and all the directors regarding the AQHA/NCHA Affiliate Challenge at Western National Championships at Ogden. They wanted to know what three shows MCHA produced last year in order to qualify for the AQHA/NCHA Affiliate Challenge. The member is concerned MCHA does not fulfill the requirements set forth by NCHA and should not accept the money won at Ogden. In response to the inquiry, Shirley stated last year MCHA produced NCHA Days, June 1, 2, and 3. Each day is a separate show; thus MCHA fulfilled the three-show requirement. MCHA worked with Double D Creek Ranch in producing this show. NCHA was called to verify that Montana is in compliance with the Affiliate Challenge guidelines and following the proper procedure. Carol Cox at NCHA was told how MCHA handles show production. She was asked if NCHA was concerned or cared that MCHA took no financial risk on the shows. Carol indicated that this was an issue that NCHA did not care about. MCHA is in compliance with requirements for the AQHA/NCHA Affiliate Challenge at Ogden. Discussion was held on the possibility of MCHA taking
more accountability with producing shows and rewarding producers. Further discussion by the directors will be held later this spring.
Level of Sponsorship at Ogden. In the past MCHA has sponsored one-half day at Ogden at a cost of $550. MCHA receives recognition at Ogden and also receives a one-quarter page ad in The Chatter. It was decided to stay at the same level of sponsorship.

Recognition at Ogden. Shirts have been given in the past to those riders competing at Western Nationals and riding for the Montana affiliate. Discussion was held on continuing this. It was decided to continue recognizing the members. Todd Banner moved to give vests to those MCHA members competing at Ogden and riding for the Montana affiliate. Todd Wirthlin is to get price quotes on vests and contact the directors for approval before purchasing. Theresa Nelson seconded the motion. Motion passed. Todd Wirthlin will be at Ogden for the duration of the competition so will be able to distribute the vests to those riding for Montana. Those competing at Ogden and riding for Montana need to contact Todd or Lee Wirthlin with their vest size. A notice will be put on the website.

Cascade Horseman. The Cascade Horseman is making significant style and design changes to their magazine. They are reducing the page count and are cutting back on the number of pages dedicated to association news. They will only carry the news of five associations and each association will only have two pages. MCHA is one of the associations that have been selected to have their news printed in the Cascade Horseman. The Cascade Horseman has dropped Utah and Idaho. Utah and Idaho are working on alternate publications to carry their news and have asked Montana to join them. The Wrangler has submitted a proposal to Montana to carry Montana's news. Discussion was held. Darrell moved to stay with the Cascade Horseman, pending the other four associations remaining with Cascade Horseman are cutting associations. Donald Weeding seconded the motion, which passed. Shirley will check with Cascade Horseman to verify that the five associations are all cutting associations.

Corporate Sponsors. The directors reviewed the MCHA Corporate Sponsor list. It was noted three corporate sponsors from last year did not renew due to their business being sold, sponsoring NYCHA, sponsoring the youth scholarship fund or other reasons. The MCHA has gained two new sponsors, Joe Liss Water Wells, Inc. and Red Lodge Country Real Estate, Inc. One more sponsor is needed in order for each class to have a corporate sponsor. It was suggested a class could be co-sponsored. Todd Wirthlin and Darrell and Sherry Lee will work on securing more sponsors. It was suggested to give corporate sponsor vests instead of plaques.

Custom License Plates for MCHA Revenue. Todd Wirthlin has checked with the state of Montana on the possibility of MCHA offering cowhorse license plates through the state for sale. The percentage of the revenue from the sale of the plates would go to MCHA. He has talked to Tim Cox and other artists on designing the license plates. MCHA would need to have100 people committed to buying the plates or pay $4,000 to have the plates produced. Todd will research this project more and present it at the General Membership meeting.

Committee Assignments.
The following committees were suggested. Todd Wirthlin will check with the committee members to verify they are willing to serve on the committee.
Sponsorship Committee: Todd Wirthlin (chairman), Chad Bauer, Tom Bruch.
Election Committee: Betty Lou Weeding (chairman), Kelly Heiken, Jann Parker, Audrey O'Keefe, Bert Moran.
Show Committee: Theresa Nelson (chairman), Todd Banner, John L. Dublin, Will Nuttall, Dave Weyer, John Seymour, Darrell Lee, Wylie Fraser, Donald Weeding.
Nominating Committee: Donald Weeding (chairman), Kathy Foote, Laurie McGuane, Karla Camp.
Year-End Awards: Bambi Gress (chairman), Michelle Van Dyke, Vickie Stewart, Ellie Rome, Audrey O'Keefe, John Seymour.

Discussion was held on evaluating cuttings. It was suggested to have an evaluation form to offer constructive comments to show producers. The form needs to be quick and easy to complete. The form would be given to contestants while they are checking out at the show. They would complete it anonymously and place it in a box. It was suggested to list practice pen, stalls, concessions, loping area, ground, cattle, etc. on the evaluation form. The show committee (those present at the cutting) would evaluate the cutting also. It was suggested to give an award at the end of the year to the best show. Theresa Nelson and Donald Weeding will draft an evaluation form.

Discussion was held on how nominations for officers, directors and horse of the year have been done in the past. It was suggested anyone wanting to run for an office or director should contact the nominating committee by July 1. People should notify the board or nominating committee with suggestions for horse of the year.

Discussion was held on year-end awards. It was suggested to give two saddles as they are presently awarded - the year-end winners all have a chance at the saddles. Discussion on once someone wins a saddle they should remove themselves from the drawing for the rest of the saddles. Discussion was held on giving a saddle via a drawing to those competing at the year-end show. The names of all contestants competing at the year-end show would be put in a hat and a name drawn out. That person would win a saddle.


2008 MCHA Classes.
Discussion was held on how to shorten the show day.

$800 Rider. Laurie McGuane suggested either eliminating the $800 rider class or incorporating it within another class. Discussion was held. Laurie McGuane moved the $800 rider class be a MCHA class within the $2,000 rider class with the structure and year-end awards to be determined at a later date. Darrell Lee seconded the motion. Motion passed. Theresa will check with NCHA on structuring the class and that MCHA is in compliance with NCHA rules. (Note: Theresa did contact NCHA and NCHA indicated the $800 Rider Class could not be run as a class within the $2,000 rider class. What is permitted and will be used this year is when $800 riders enter the $2,000 Rider Class they will indicate to the show secretary they want to participate in the $800 Rider Class also. There will be no additional cost to participate in the $800 Rider Class. Year-end awards will be given to the high point $800 Riders.)

Never Won A Buckle Class. Discussion was held on reinstating the Never Won A Buckle class. Laurie McGuane moved to reinstate the NWAB class with four classes being held throughout the show year. Two classes will be held west of the divide and two classes east of the divide with a committee appointed to recommend year-end award(s). Donald Weeding seconded the motion. Motion carried.
Senior Class (age 50 or older). Discussion was held on holding a senior class as a class within a class in the non pro class. No action was taken.

$1,000 Novice Horse. Todd Banner moved to keep the $1,000 Novice Horse class as a MCHA class for 2008. Darrell Lee seconded the motion. Motion carried.

Foundation Class. Discussion was held on the foundation class last year. Theresa Nelson moved to not have the Foundation class as a MCHA class for 2008. Todd Banner seconded the motion, which carried.

4 Year-Old Class. Discussion was held on a 4 year-old class. It was decided the producer will determine if they want to offer this class. There will be no MCHA year-end awards given in the 4 year-old class.

Todd Banner moved that 2008 year-end awards be given to the same MCHA classes as was given in 2007 with the exception of the $800 rider and NWAB classes. Theresa Nelson seconded the motion. Motion carried.

2008 Show Schedule.
The tentative 2008 show schedule was reviewed. It was noted that the Sapphire Event Cutting Scheduled March 22 & 23 has been cancelled.

Laurie McGuane moved to approve the in-state weekend cuttings as listed on the proposed show schedule. Darrell Lee seconded the motion, which passed.

The Barb Dahl Cutting Classic at Jackson, Wyoming was discussed. Theresa Nelson moved to approve the Barb Dahl Cutting Classic at Jackson, Wyoming. Shirley Williams seconded the motion. Darrell Lee abstained from voting. The remaining directors participating in the meeting unanimously approved the cutting.

Discussion was held on the Meadow Vue Ranch cutting at Henry's Lake, Idaho. Darrell Lee moved to approve the Meadow Vue Ranch cutting at Henry's Lake, Idaho. Todd Banner seconded the motion. The motion was unanimously approved.

Representatives for Show Management. After discussion it was decided that representatives are not needed to work with the show producers. The show committee is available, if needed.

Scholarship Cutting Dates. The Youth Scholarship committee will be given the show schedule so they can select dates for the Angela Bauer Scholarship cuttings.

Todd Wirthlin stated he will be meeting with other affiliate presidents at Western National Championships, at Ogden. He will get information on various subjects such as evaluations of shows, year-end awards, producing shows and other topics.

There being no further business to discuss, Todd Banner moved to adjourn the meeting. Darrell Lee seconded the motion, which passed unanimously.

The meeting was adjourned at 5:35 p.m.

Respectfully submitted,


Shirley Williams
MCHA Secretary/Treasurer
 

 

 

MCHA Corporate Sponsors


Montana Ranch of Bigfork, LLC. - Open
An Oaken Playgun - Mike Willey  - Non Pro
Double D Creek Ranch  - $50,000 Amateur
Flying Diamond Cutting Horses - Randy & Vicky Lynn - $10,000 Novice Horse
Michelle Van Dyke - Montana Prudential Real Estate $15,000 Novice Horse Non Pro
 Broken Jaw Ranch - Gene and Michelle Morris - $5,000 Novice Horse Non Pro
Chipotle Cat owned by Switchback Cutting Horses LLC. - $3,000 Novice Horse
Flawless Skin Care - Bambi Gress - $10,000 Amateur
A. Suzanne Nellen - Attorney at Law
- $35,000 Non-Pro
Switchback Cutting Horses LLC - Senior Youth
Johnson Saddlery - Junior Youth
Billings Livestock Commission Horse Sales - $2,000 Limited Rider
GFK Trailer Sales, Paul Lambert, Billings, MT.  - $1,000 Novice Horse
Big Sky Internet Design,  - $800 Rider
 

Proof of NCHA membership and a copy of each horse's registration papers must be presented to the show secretary at the time of entry. Show secretaries may levy a fine of $5.00 for each violation. The required documentation can be as simple as a photo copy of your membership card overlaid on the horse's papers. 
>Both horse owner and rider must be MCHA members before showing in order for earnings to count toward year-end awards.

 

Please do not hesitate to contact us with questions or comments.
Email
info@montanacha.com

877-883-MCHA(6242)

 

Montana Cutting Horse Association
All rights are reserved

This site is proudly designed and hosted by Big Sky Internet Design, Inc
Corporate Sponsor of the MCHA